KEY DUTIES AND RESPONSIBILITIES:
ANNUAL BUDGET PREPARATION AND FORECAST - 40%
- Lead the preparation of the annual budget and forecast.
- Coordinate budget timelines and processes.
- Review and validate submissions from Originating Departments (ODs).
- Prepare materials for Budget Challenge Sessions (BCS).
- Continuous improvement of budget templates, criteria, and reporting formats.
- Validate approved budgets in EPBCS and ERP systems.
- Ensure accurate year-end updates for carried-forward POs and accruals.
- Monitor budget utilization and analyse variances.
- Provide technical support and guidance to team members and users.
BUDGET MONITORING, UTILIZATION AND REPORTING - 30%
- Oversee daily and monthly operations of the Sub-Unit.
- Ensure timely delivery of reports and identify budget variances.
- Resolve discrepancies with relevant departments.
- Guide team members in improving monthly Variance Analysis reports and other reporting outputs.
- Review and manage Budget Transfers (BT) and Budget Reallocations (BR).
- Ensure accurate data capture in EPBCS and ERP.
- Liaise with stakeholders and produce ad-hoc reports as needed.
PROCESS, SYSTEM MAINTENANCE & ADMINISTRATION: IMPROVEMENT - 10%
- Maintain data consistency between EPBCS and ERP.
- Conduct EPBCS training sessions.
- Act as System Administrator for budget-related systems.
- Support system testing and year-end closing activities.
- Lead process improvements and automation initiatives.
- Review and enhance Data Analytic Object (DAO) usage.
- Assist in revising SOPs and policies.
KPI & KRA 10%
- Define and align KPIs/KRAs for the Sub-Unit and team members.
- Monitor performance and implement strategies to achieve targets.
- Foster accountability and performance excellence within the team.
OTHER TASK AND ASSIGNMENT 10%
- Act as backup for team members when needed.
- Represent the Sub-Unit in meetings and discussions.
- Lead, motivate, and support subordinates.
- Perform additional duties as assigned by the superior.
PERSON SPECIFICATION
- Bachelor Degree in Accountancy or Finance or a Professional qualification (not essential).
- Minimum 5 years of experience in budgeting and related fields.
- Knowledgeable and well-versed in the entire process of budgeting and familiar with the procurement process and accounting ie GL, AP, and AR.
- Familiar with regulations and acts related to the water industry.
- Familiar with the Project budget and its terms.
- Oracle ERP and EPBCS Cloud-based system.
- Advanced knowledge in Microsoft Office applications.
- Other Financial/Accounting software and skills.
- Analyzing financial information and handling huge data.
- Excellent numeracy skills with great attention to detail.
- Good leadership skills.
