Executive, Admin Strategic Planning & Development (Mandarin Speaker)

Company Description

YC Capital Sdn Bhd is a leading investment company specializing in Food & Beverage, IT, Agriculture, and Farming industries. Established in 2017, YC Capital introduced the renowned Ayam Gepuk Pak Gembus brand, revolutionizing Malaysia's spicy food scene. With a focus on innovation and collaboration, YC Capital fosters a unique company culture that blends creativity and teamwork. As a thriving Malaysian and Asian enterprise, the company is passionate about creating opportunities and driving industry-leading change. YC Capital is seeking talented, ambitious individuals eager to contribute to transformative growth.

Job Summary

We are seeking a highly organized and proactive Executive, Admin to support the General Manager, Strategic Planning & Development. The ideal candidate must possess strong administrative skills, good financial / accounting knowledge, and the ability to communicate effectively in Mandarin. This role requires high confidentiality, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

1. Executive & Administrative Support

• Provide full-spectrum secretarial and administrative support to the General Manager.
• Manage calendar, schedule meetings, appointments, and business travel arrangements.
• Prepare meeting agendas, minutes, reports, and presentation materials.
• Handle correspondence, emails, and internal/external communications professionally.
• Maintain proper filing systems (digital & physical) for easy retrieval of documents.

2. Strategic & Business Support

• Assist in preparing business proposals, strategic papers, and management reports.
• Coordinate with internal departments for data collection and follow-ups.
• Support the GM in monitoring project timelines and key deliverables.
• Track progress of strategic initiatives and prepare summary reports.

3. Finance & Accounting Support

• Assist in reviewing financial reports, budgets, and cost analysis.
• Coordinate with Finance Department on budget planning and expenditure tracking.
• Prepare basic financial summaries and ensure accuracy of financial documentation.
• Monitor payments, claims, and reimbursements when required.

4. Communication & Coordination

• Liaise with internal stakeholders, external partners, and business associates.
• Act as a point of contact between GM and relevant departments.
• Translate documents or assist in Mandarin communication when necessary.

5. Confidentiality & Compliance

• Handle sensitive information with strict confidentiality.
• Ensure proper documentation and compliance with company policies.

Requirements

• Bachelor's Degree in Business Administration, Finance, Accounting, or related field.
• At least 3–5 years of experience as a Personal Assistant / Executive Assistant.
• Must have basic knowledge in Finance / Accounting (ability to understand financial reports & budgeting).
• Fluent in Mandarin (spoken and written) is compulsory.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Strong organizational, multitasking, and time management skills.
• Detail-oriented, proactive, and able to work independently.
• High level of integrity and professionalism.

Preferred Skills

• Experience supporting Senior Management / C-level.
• Exposure to strategic planning or corporate development environment.
• Strong analytical and reporting skills.