At AIA we've started an exciting movement to create a healthier, more sustainable future for everyone.
It's about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.
And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.
Sound like you Then read on.
About The Role
An Executive Assistant to EXCO Member.
Role And Responsibilities
- Provide comprehensive secretarial and administrative support to the EXCO member, by dealing with work of a highly confidential nature and plan proactively in ensuring efficient time management of the EXCO.
- Handle scheduling and coordinating meetings/appointments of EXCO member, Coordinate/Liaise with Group Office personnel and EXCO's direct reports
- Support overall division and departmental admin duties and general operational maintenance
- Accurately maintain and monitor diaries
- Prepare documents, reports and presentations
- Handle and screen phone calls and answer queries/complaints
- Handle meeting/teleconference/video conference arrangement
- Handle filing and maintain proper records
- Ensure contact details and relevant information in Microsoft Outlook or other platform when advised, is updated to TECH on regular basis (i.e. monthly/regularly/when needed)
- Ensure materials and equipment including work station, desktop/laptop, phone lines, phone (if applicable), stationery, access to local or group mails/portals/folder, etc. for new joiners (new recruits and transferees) are prepared properly prior to joining and for existing employees are adequate and functional
- To housekeep Crown records that have exceeded 7 years retention period and send for destruction accordingly.
- To act as BCP Coordinator for the department.
- To collate Division reports that requires EXCO approval (eg. Call tree test results).
- To render administrative support to other department of the Division when required.
- To render support and assistance to SLTs/NGF+ champions/Vitality champions / HR/Corporate Security/REI for department engagement activities or where matters are required.
- To handle/oversee all meeting rooms at L28.
- Assist EXCO in handling travel and accommodation arrangements for local and foreign visitors; handle expense claims; and handle payment matters.
- Perform ad-hoc projects and tasks when required
Job Requirements
Education : Diploma in business studies, secretarial and or its equivalent qualification
Work Experience : At least 5 years of experience as Executive Secretary for senior management
Other skills : Proficiency in Microsoft Office, effective verbal and written communication skills.
Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.
You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.
