Company Overview
A global financial institution which makes up of several licensed professional entities. They specialize in international securities brokerage, asset management, and external asset management. With diversified products and premium services, they support sophisticated and professional investors around the world.
Key Responsibilities
Administrative Support
- Manage and prioritize the executive's emails, calls, calendar, and correspondence
- Prepare and refine reports, presentations, and corporate documents
- Coordinate meetings, conferences, and global appointments
- Handle travel arrangements, itineraries, and expense claims
Communication
- Serve as the primary liaison between the executive and internal/external stakeholders
- Draft, edit, and proofread business communications
- Ensure timely flow of information and followups
Organization & Operations
- Maintain a well-structured and efficient executive schedule
- Support and coordinate special projects and events
- Ensure the office environment is wellorganized and stocked
Confidentiality
- Manage sensitive information with utmost discretion
- Secure and maintain confidential files and documentation
Team & Executive Support
- Provide administrative support to the wider executive team
- Assist with research, data compilation, and basic analysis
- Handle any ad hoc tasks assigned by senior management
Job Requirements
- Bachelor's degree or equivalent professional experience
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience managing multiple priorities, administrative coordination, and logistics
- Exceptional organization skills with strong attention to detail
- Excellent written and verbal communication skills
- Professional, polished, and wellpresented
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