Executive, Costing & Document Control

Job description:

1. Project Financial & Cost Control

Budget Monitoring:Monitor project cost records against approved budgets; highlight variances or risks to targeted Gross Profit (GP) margins.

Month-End Closing:Review and verify project budgets for accuracy before submission to the Accounts department for month-end closing.

Petty Cash Management:Compile and monitor operational petty cash transactions, ensuring all supporting documents are valid for reimbursement.

Reporting:Prepare periodic reports regarding project costing, documentation status, and billing readiness for management review.

2. Documentation & Billing Readiness

Project Filing:Maintain a systematic filing system for all project documents, including quotations, contracts, and cost records.

Billing Compliance:Manage and maintain documentation for every project to ensure 100% completeness and readiness for immediate billing.

Discrepancy Resolution:Liaise with internal personnel to resolve document discrepancies, missing records, or cost clarifications.

3. Operational Coordination & Compliance

Cross-Departmental Liaison:Coordinate with Operations, Finance, and Sales teams to ensure costing information is accurate and submitted on time.

Process Implementation:Ensure all operational administrative processes and internal documentation procedures are strictly followed.

Regulatory Compliance:Adhere to all relevant compliance requirements, including internal SOPs andService Tax (SST)regulations.

Qualification:

• Diploma or degree in Business Administration, Finance, Accounting, Operations Management or related field.
• Minimum 2 years of working experience in costing, document control, billing support, project administration or operations support.
• Previous experience in an administrative or operational role within the oil and gas industry is highly beneficial.
• Strong organizational and multitasking abilities, excellent communication skills, proficiency in Microsoft Office and data management software, and a good understanding of industry-specific regulations and safety standards.
• Providing administrative support and coordination from a central office location.
• This role is crucial for maintaining the efficiency and safety of operations in the oil and gas industry.