Executive, HR Operations

Prudential's purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people's career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.

Job Summary

The position is responsible to support the HR Business Partner in implementing system for supporting, measuring and monitoring performance, improvement and compliance based on current standards and regulations. The role support administrative duties and key initiatives of recruitment including but not limited to the followings:

Principal Duties & Responsibilities

• Responsible for the preparation of monthly reports (i.e., recruitment, confirmation, contract staffing, resignation) ensuring that deadlines are met.
• Performing background screening for candidates (e.g., reference check, Dow Jones, criminal and bankruptcy checks).
• Ensure timely execution and accuracy of all correspondences and requests.
• Ensure HRIS data integrity, internal database and the relevant human resource system are updated accurately and on a timely basis.
• Ensure all personal files are well maintained, up-to-date and stored properly.
• Prepare on-boarding documents and welcome pack for new hires; and also as a liaison person to work with the Security Department to ensure new hire's ID card is ready before the commencement date.
• Handle all recruitment payment related matters.
• Handle and follow-up escalated outstanding issues promptly.
• Assist to sort incoming mails / letters for the department.
• Ensure that recruitment folders are managed and maintained properly.
• Assist in any other tasks as assigned from time to time.
• Carry out, as and when required, any additional tasks and responsibilities which are reasonably compatible with this job description and objectives.
  
  

Job Specification

• Degree / Diploma in any discipline.
• Fresh graduate is encouraged to apply.
• Organized and self-motivated with the ability to perform under pressure.
• Meticulous, neat and detailed oriented.
• Knowledge of employment Act will be an added advantage.
• Good communication skill both in spoken and written English.
• Well versed in Microsoft application.
  
  

Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.