About the Role
We are looking for a detail-oriented, proactive, and adaptable individual to join the CEO Office as a Executive Office Assistant
This is a dynamic role for someone who thrives in fast-moving environments — part organizer, part problem-solver, and part connector. You will help keep priorities clear, meetings impactful, and strategic and implementation initiatives moving forward.
If you love structure, communication, and seeing how big-picture decisions turn into real outcomes, this role gives you front-row exposure to how a company operates from the top. You will balance administrative precision with project coordination and hands-on execution to ensure things not only get discussed but get done.
Key Responsibilities
- Executive & Administrative Support
- Manage and maintain the CEO's calendar, schedule, and key priorities (internal and external engagements).
- Support the CEO Office Manager in prioritizing and coordinating key activities, meetings, and follow-ups.
- Prepare meeting materials, take minutes, and track action items to ensure timely closure.
- Handle correspondence, documentation, reports, and presentations on behalf of the CEO Office.
- Manage confidential information with professionalism and discretion.
- Coordination & Stakeholder Management
- Act as the main liaison between internal teams, external partners, and the CEO Office.
- Keep communication flowing, ensuring updates, reminders, and next steps reach the right people at the right time.
- Support company-wide initiatives, events, and CEO Office activities that require cross-department coordination.
- Strategic, Project & Implementation Support
- Assist the CEO Office Manager in driving the execution of key projects and strategic initiatives.
- Monitor project milestones, follow up on deliverables, and ensure timely progress reporting.
- Coordinate with internal teams to resolve bottlenecks and maintain project momentum.
- Help prepare strategic and implementation decks, reports, and documentation for management review.
- Support process improvement efforts, tracking implementation impact and lessons learned.
- General Office Management
- Maintain accurate and organized filing systems for the CEO Office.
- Handle logistics, travel arrangements, expense claims, and other administrative matters.
- Provide ad-hoc support and run errands when required to ensure smooth operations.
What We Are Looking For
- Bachelor's Degree in any field. We value curiosity and adaptability, though backgrounds in Science or Engineering are a plus for their structured and analytical approach.
- 1–3 years of experience in executive, project, or administrative support (fresh graduates with strong organizational aptitude are welcome).
- Excellent planning, time management, and multitasking skills.
- Strong written and verbal communication in English and Bahasa Malaysia (additional languages are a plus).
- High level of integrity, discretion, and professionalism in handling sensitive information.
- Proactive, dependable, and resourceful. A team player who thrives in a dynamic, fast-moving environment and isn't afraid to learn something new.
We value continuous improvement — you don't need to know everything on day one, but you should be excited to learn, grow, and figure things out along the way.
Why You'll Love It Here
- Real Exposure: Work closely with the CEO and leadership team and learn how strategic decisions are made and executed.
- Impactful Projects: Be part of initiatives that shape the company's growth, from idea to implementation.
- Fast Learning Curve: Build skills in project management, communication, and stakeholder engagement.
Dynamic Culture: Join a collaborative team that values initiative, ownership, and a good sense of humor.
