Executive, Sales Administration & Coordinator

Job Purpose

Provide administrative, reporting, and coordination support to the Head of Sales (HOS) and Integrated Development (ID) Sales Department to ensure efficient sales operations and cross-functional collaboration.

Job Responsibilities

• Coordinate meetings, appointments, events, and schedules for the HOS and ID Sales Team.
• Prepare meeting agendas, minutes, and follow up on action items.
• Prepare and analyze reports, presentations, sales data, and documentation required by the HOS.
• Conduct monthly property market research, including new launches, sales performance, competitor activities, rentals, and sales incentives.
• Track and analyze sales team performance, productivity, and contract renewals.
• Manage inter-departmental communications, documentation, and follow-ups on approvals, including IOMs and LOAs.
• Coordinate sales and marketing activities, sales forecasts, results tabulation, and weekly sales reporting.
• Serve as the department coordinator for administrative matters, including document management, vouchers, corporate gifts, stationery, and team support.
• Maintain organized electronic and physical filing systems to ensure accurate record keeping and easy document retrieval.
• Supprt ad hoc assignments and projects as required by the HOS or Management.
• Perform any other duties assigned by Management from time to time.

Education/Professional Qualification

• Diploma or Degree in Business Administration, Marketing, or a related field.

Professional Experience

• Minimum 2 years experience in sales administration, coordination, or property sales support.
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Strong organizational, analytical, and communication skills.
• Ability to multitask, maintain confidentiality, and work independently.
• Property development or real estate industry experience is an added advantage.