Finance Assistant

Job Summary:

We are looking for a Finance Assistant to join our Finance Department and support day-to-day accounting and payment processing activities. This role will be responsible for invoice and payment processing, employee claims, vendor management, month-end closing support, and maintaining accurate financial records and documentation.

Key Responsibilities:

Invoice Processing

• Verify supplier invoices against supporting documents and approvals.
• Process supplier invoices accurately and on time in the accounting system.
• Match invoices with purchase orders and delivery documents.
• Follow up on incomplete or outstanding supporting documents.

Payment Processing

• Assist in preparing payment schedules, including withholding tax, sales and service tax.
• Prepare supporting documents for supplier payments.
• Ensure payments are processed according to approved procedures and timelines.

Employee Claims

• Verify staff claims and supporting documents.
• Ensure compliance with company policies and approval requirements.
• Process approved claims for payment.

Vendor Management

• Maintain supplier records and master data.
• Respond to supplier enquiries regarding payments and outstanding invoices.
• Reconcile supplier statements and resolve discrepancies.

Month-End Closing Support

• Prepare Accounts Payable (AP) reconciliations.
• Assist in accruals and month-end closing activities.
• Support audit requests and document retrieval.

Filing & Administration

• Maintain proper filing of invoices and payment records.
• Ensure all AP documents are properly archived.
• Assist in continuous improvement of AP processes.

Ad-Hoc Assignments

• Assist the Senior Finance Executive and Senior Finance Manager with ad-hoc assignments and other finance-related tasks as assigned by management.

Requirements:

• Minimum qualification: Diploma/Degree in Accounting, Finance, Business Administration, or equivalent
• At least 1 year of working experience in Accounts Payable/General accounting/Business Administration
• Basic accounting knowledge.
• Attention to detail and accuracy.
• Good organizational skills with ability to meet deadlines.
• Proficient in Microsoft Excel.
• Team player with good communication skills.