Head, Company Secretarial

Greetings from Velesto Energy Berhad!

We are excited to welcome a highly experienced professional to our Legal & Secretarial Team and look forward to the expertise you will bring to the organization.

ABOUT THE ROLE

To strategically lead, manage, and oversee the full spectrum of corporate secretarial services, statutory compliance, and corporate governance frameworks for Velesto Energy Berhad and its subsidiaries, while advising the Board of Directors, Board Committees, and Senior Management on matters relating to corporate governance, Bursa Malaysia Listing Requirements, the Companies Act, and industry best practices, and spearheading the development, implementation, and monitoring of the Secretarial Department's strategic plans, including Key Performance Indicators (KPIs) and annual operational budgets.

KEY RESPONSIBILITIES

1. Board & Shareholder Governance

• Oversee the planning, organization, and flawless execution of all Management Committee Meetings (MCM), Board of Directors Meetings, Board Committee Meetings, and Annual General Meetings (AGMs/EGMs).
• Review, refine and sign off on high-quality minutes, resolutions, and meeting agendas before dissemination.
• Serve as a trusted strategic advisor to the Board of Directors, offering definitive guidance on secretarial, structural, and governance implications of proposed corporate policies and transactions.

2. Regulatory & Corporate Compliance

• Act as the primary custodian of all statutory books, registers of members, directors, and secretaries for Velesto Energy Berhad and its global subsidiaries.
• Monitor, evaluate, and implement proactive actions regarding changes in local and international legislation (e.g., Companies.
• Act, Bursa Malaysia Listing Requirements, MCCG) affecting the Oil and Gas sector.
• Manage external legal counsel, independent auditors, and global secretarial consultants on specialized corporate assignments or cross-border regulatory matters.
• Monitor changes in public share ownership, substantial shareholder movements, and orchestrate equity-related corporate exercises.

3. Strategic Planning & Financial Management

• Collaborate closely with the General Counsel to align secretarial policies with overall corporate legal frameworks and long-term Group objectives.
• Architect and finalize the Secretarial Department's strategic business roadmap, annual capital expenditure, and operational budgets.
• Disseminate critical mandates, updates, and corporate strategies from the Board and Senior Management down to the secretarial operational units.

4. Team Leadership & Performance Optimization

• Review and evaluate the performance of the Secretarial team, setting clear KPIs, balancing workloads, and optimizing resource distribution.
• Manage and guide the Secretarial team members in executing their assigned secretarial workflows and action plans.

5. Information Integrity & General Administration

• Establish, update, and audit the Secretarial Department's internal controls, policies, and standard operating procedures (SOPs).
• Ensure the absolute integrity, security, housekeeping, and digitalization of physical and historical statutory archives to keep them audit-ready at all times.
• Execute any other high-level corporate tasks or special projects as assigned by the General Counsel or the Board of Directors.

QUALIFCATIONS

• Bachelor's Degree in Law, Corporate Administration, Business Administration, Governance, Finance or equivalent.
• Member of the Malaysian Institute of Chartered Secretaries and Administrators (MAICSA) / Chartered Governance Institute (CGI) or equivalent professional qualification recognized under the Companies Act 2016.
• Licensed Company Secretary under the Companies Commission of Malaysia (SSM).
• Additional qualification in Corporate Governance, Risk Management, Compliance, ESG or Legal Practice will be an added advantage.

EXPERIENCE

• Minimum 12–15 years of company secretarial experience, preferably within a public listed company environment.
• Minimum 5 years in a senior managerial or leadership role.
• Extensive experience supporting Boards of Directors and Board Committees.
• Strong knowledge of Bursa Malaysia Listing Requirements, Companies Act 2016, Capital
• Markets and Services Act, MCCG and related regulatory frameworks.
• Experience managing group structures comprising local and international subsidiaries.
• Proven experience in corporate exercises, governance transformation initiatives, mergers and acquisitions, joint ventures and strategic transactions is an advantage.
• Experience in oil and gas is advantageous but not mandatory.