Human Resources Specialist

Local HR Representative - Kuala Lumpur, Malaysia

Deadline: 30/04/2026

About Earthworm

Earthworm is a group of people who believes we can solve the big issues affecting people and nature today. We work in global supply chains impacting millions of people and places around the world to make the products we buy. We work on the ground, in forests, fields and factories, helping companies, farmers and communities find practical solutions together. And we know that, ultimately, trust and positive changes comes from people getting to work together, hands in the soil.

Your Role

As a local HR representative, you would be the critical part of the organization involved in hiring the right people that fit with the Earthworm culture and values. One that is great with implementation and development of HR strategies. Capable and confident in managing employee relations and compliance with local Malaysian labour laws. With involvement in performance management, training and development and administration of the local office. Your role will closely work with the Asian Regional HR Lead to support local HR implementation.

• Recruitment and Selection: oversight of the end-to-end recruitment processes. Involvement in job description development and collaborating with hiring managers to understand the resource needs.
• Employee Relations: involvement in handling employee grievances, conflicts and discipli-nary matters. Capable of promoting a positive work environment and addressing employee concerns whist upholding the required compliance towards company policies and labor laws.
• Performance Management: support hiring managers with performance management and appraisal next steps. Monitoring of probation periods, providing feedback and identification of areas for improvement.
• Policy Development and Implementation: Supporting the Asian Regional HR lead and up-dating of local HR policies and procedures to enable consistent application across local, re-gional and global aspects.
• Compensation and Benefits Administration: Supporting the Asian Regional HR lead on managing compensation structures and salary reviews. You will be the main administrator for employee benefits such as health insurance.
• Training and Development: Carrying out training reviews and analysis to identify the needs of the organization. Engagement with training partners, to meet the training needs of the team and execution of training requests as per the annual training calendar.
• Office Administration: Working in collaboration with the Admin team with relation to office upkeep and facilities management.

Your Profile

You must love working with all levels of people and have a good amount of experience as a human resource generalist. Importantly, one that is natural in bridging the employees and the management team and taking a neutral stand to ensure fairness. Reasons why effective communication should be your strength! You must be able to handle questions, complaints and provide information in the best means possible. You enjoy getting to know others especially when it comes to recruitment. A good eye for detail to spot the right talent, and meticulous when dealing with all aspects of the HR function.

A strong willingness to hear from others and being a good listener is important, especially one that is not quick to judge. You love to foster great relationships across the team, and this is an essential part of the job. Problem solving is your forte and you must be proactive in finding solutions to solve such HR issues. Precision is your middle name, you are a detailed oriented person and one that can handle policies, procedures and employee records with minimal supervision.

Technology is your best friend, and proficient candidates will exile in this role. Past experience in using HR software and digital tools is important for efficiently managing HR data at your fingertips. Additionally, your storytelling skills are important, you are the face of the organisation, and how you present yourself is equally important to candidates, new hires and employees within the organisa-tion. You know how to respect confidentiality and are professional in how you handle any delicate information that you have been given.

Collaborative environments are one that you thrive in, you love keeping yourself organised and one that can work in a fast paced, deadline driven organisation. Impeccable verbal and written ability in English and Bahasa is essential. To be successful, you must have the required generalist experience covering a variety of HR functions and you must enjoy moving between different functions as and when required.

Workings Conditions

• Education: Preferable Masters/bachelor's in human resources

• Experience: 5 years minimum

• Language(s): Bahasa Malaysia & English

• Employment: Full time / 2-year fixed term (open to extension)

• Location: Kuala Lumpur. Malaysia

Joining Us

If you are in search of having a meaningful impact, with a desire to innovate and act for the environment, this offer is for you! The team you would join is truly committed to and passionate about finding concrete solutions to improve relationship between People and Nature.