Intern

Job description:

Job Summary

We are looking for a motivated and organised intern to join our team for a 6-month internship. This is an excellent opportunity to gain hands-on experience in corporate administration, office operations, facilities coordination, and employee support within a professional working environment. 

Key Responsibilities

• Handle incoming calls professionally, respond to general inquiries, and maintain the internal company directory.
• Assist with preparing payment requisitions (ePRF) and processing monthly administrative claims, including telecommunications, utilities, dispatch, travel, and subscriptions through FreshDesk.
• Coordinate pool car bookings, maintain mileage records, arrange vehicle servicing, and assist with monthly fuel card statement reconciliation via Shell Fleethub.
• Monitor pantry supplies, maintain inventory levels, and assist in tracking administrative operating expenses (OPEX).
• Coordinate courier and dispatch arrangements with service providers such as GDEX and FedEx.
• Maintain corporate uniform inventory and assist with staff uniform requests.
• Support employee welfare initiatives, including processing requests such as fruit baskets and other staff-related services.
• Maintain accurate digital records and ensure proper filing of administrative documents.
• Provide general administrative support to ensure the smooth running of daily office operations.
• Assist the team with other ad-hoc administrative and coordination tasks as required.
• 6 months internship period

Qualifications

Currently pursuing a Diploma or Bachelor's Degree in Business Administration, Management, Human Resources, or a related field

Skills & Abilities

• Good communication and interpersonal skills.
• Organised, detail-oriented, and willing to learn.
• Able to manage multiple tasks and meet deadlines.
• Comfortable working with Microsoft Office applications.
• A proactive attitude with good problem-solving skills.

Expected Minimum Years of Experience

Available to commit to a full 6-month internship