Office Manager

Employment Type: Full-time

Experience: 5–8 years

About Xionex

Xionex is building a GenAI-native operations platform for the banking and insurance industry, helping organizations modernize complex, highly regulated processes through AI, automation, and intelligent workflows.

We are looking for an Office Manager / Operations & Administration Manager to manage the day-to-day operations of our office and provide strong administrative and operational support as Xionex grows.

Key Responsibilities

• Manage day-to-day office operations, ensuring a professional, efficient and well-organized workplace.
• Oversee office administration, facilities, supplies, equipment, maintenance and vendor relationships.
• Coordinate office setup, workspace requirements and operational arrangements as the company expands.
• Manage administrative processes, documentation, records and internal operational workflows.
• Coordinate with building management, service providers, contractors and external vendors.
• Support procurement activities, including quotations, purchase orders, invoices and vendor coordination.
• Manage office expenses and administrative budgets, ensuring appropriate cost control.
• Support employee onboarding and offboarding, including workspace, equipment and access arrangements.
• Coordinate company meetings, events, town halls and other internal activities.
• Support travel, accommodation and logistics arrangements for employees and visitors when required.
• Maintain company policies and procedures relating to office administration and workplace operations.
• Ensure compliance with relevant workplace, safety and administrative requirements.
• Provide administrative support to management and assist with ad-hoc operational projects.
• Identify opportunities to improve administrative processes and introduce more efficient ways of working.

Requirements

• Bachelor's degree in Business Administration, Management, Operations or a related field.
• 5–8 years of experience in office management, administration, operations or a similar role.
• Experience working in a technology, financial services, consulting or fast-growing company would be advantageous.
• Strong organizational and multitasking skills, with the ability to manage competing priorities.
• Good vendor management, negotiation and coordination skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office / Google Workspace and comfortable using digital tools.
• Strong attention to detail and ability to handle confidential information appropriately.
• Able to work independently and take ownership of operational matters.
• Practical, proactive and solutions-oriented mindset.
• Comfortable working in a fast-paced and evolving environment.

Why Join Xionex

• Be part of a growing GenAI-native technology company transforming banking and insurance operations.
• Opportunity to build and improve operational processes as the company scales.
• Work closely with senior management and cross-functional teams.
• Exposure to AI, automation and digital transformation within highly regulated industries.
• Join an environment where you can take ownership and make a direct operational impact.