Officer, Rental Administration

Job Description

• Prepare Rental Fleet Report and Order Book
• Prepare Fixed Asset Transfer to ensure accurate branch depreciation and revenue branch
• Prepare Memo Additional Rental Assets from New Machine to Rental Department
• Monitor Rental Agreement, initiate renewal notice, stamp agreements, and handle rental contract closure in AX System
• Review and update rental roll-in stock transfer in CI & RI Sales Department.
• Arrange internal stock transfer among branches and head office
• Handle delivery process and liaise with Logistic department
• Cross-check Auto batch listing with Branches for pre- and post- confirmation ensuring accuracy and correctness.
• Responsible for invoicing process end-to-end including both Auto-Batch and manual invoicing
• Liaise with Logistic department to ensure that all damage to rental equipment are charged accordingly to the relevant parties
• Calculate overtime charges for each equipment for additional rental revenue
• Assist in purchase requisition and purchase order preparation for insurance equipment.
• Assist with warranty enrollment
• Liaise with Lockton for Insurance coverage of rental equipment
• Assist FYE audit by providing data, documentation, and information to auditors in a timely and organized manner
• Responsible for stock accounting of all Rent-to-rent, CAT Rental Store equipment and related attachments
• Compliance to ESH/5S requirement.

Job Requirement

• Minimum Diploma Education in relevant courses such as Business & Administration
• Minimum 1 year experience in administrative duties
• Knowledge in Microsoft Office (Excel & Words) is required
• Knowledge for Microsoft AX system will be additional advantage