The Payroll Specialist is responsible for delivering 100% accurate, timely, and compliant payroll across Malaysia and overseas entities. You will manage end-to-end payroll processing, statutory submissions, vendor coordination, and internal controls to ensure employees are paid correctly and on time - every cycle, without fail.
This role requires precision, strong analytical skills, confidentiality, and the ability to manage both in-house and vendor-supported payroll across multiple countries.
What You'll Own
- End-to-End Monthly Payroll
- Prepare and process monthly payroll for Malaysia and other assigned countries.
- Validate all payroll inputs: new joiners, resignations, allowances, shifts, claims, incentives, deductions, attendance, OT, and more.
- Work closely with HR Ops, HRBP, and Finance to ensure all data is accurate, complete, and approved.
- Statutory Compliance & Submissions
- Manage statutory contributions and submissions (EPF, SOCSO, EIS, LHDN, income tax) once payroll transitions fully in-house.
- Ensure all payroll processes comply with labour laws and regulatory requirements across all countries.
- Stay updated on statutory changes and apply updates immediately.
- Payroll Controls, Audits & Reconciliation
- Conduct monthly payroll reconciliations and error checks before payout.
- Manage internal and external payroll audits with high accuracy and readiness.
- Maintain strong payroll controls, documentation, and audit trails.
- Salary Adjustments & Compensation Inputs
- Process salary changes, promotions, bonuses, allowances, incentives, and ad-hoc payments.
- Ensure accurate and timely calculations for all compensation-related items.
- Maintain full confidentiality and data security at all times.
- Vendor Management & EOR Coordination
- Manage payroll vendors, regional payroll partners, and EOR service providers.
- Validate vendor outputs, ensure accuracy, and resolve discrepancies.
- Ensure vendors follow timelines, SLAs, and compliance standards.
- Process Improvement & Automation
- Identify gaps, recurring issues, or inefficiencies in payroll processing.
- Recommend and execute improvements to streamline workflows and reduce errors.
- Improve payroll SOPs, documentation, checklists, and process controls.
- Work closely with People Ops & Culture Lead to enhance payroll automation and HRIS integration.
- Reporting & Documentation
- Prepare payroll reports for Finance, HR, and management.
- Maintain accurate payroll records, dashboards, and documentation for all countries.
- Support budgeting, forecasting, and compensation analysis where required.
What You Bring
- 3+ years of payroll experience, preferably multi-country or regional.
- Strong understanding of Malaysian payroll legislation and statutory requirements.
- Experience with payroll systems and HRIS tools.
- High attention to detail, accuracy, and problem-solving skills.
- Ability to manage confidential information with full professionalism.
- Strong stakeholder management - able to coordinate with HR, Finance, vendors, and leaders.
- Proactive mindset with a drive to improve processes continuously.
Why Join Us
- High ownership over payroll across Malaysia and regional markets.
- Opportunity to build and refine payroll processes as the company scales.
- Work in a fast-paced environment that values speed, accuracy, and excellence.
- Clear career growth into Senior Payroll Specialist or Compensation & Benefits roles.
- Be part of a People team committed to strong execution, compliance, and employee trust.
