Job Overview
The role is responsible for managing invoice verification, payment processing, and ledger updates to ensure accuracy, compliance, and timely completion within defined timelines.
Key Responsibilities
- Perform an initial review of invoices to ensure suppliers have provided the correct Purchase Order (PO) information and record them in the ledger within 24 hours of receipt.
- Conduct a secondary review by matching invoice details against the PO to verify accuracy. Initiate the rejection process for any discrepancies identified.
- Complete invoice filing within 24 hours of ledger registration.
- During final payment review, verify acceptance forms for filed payment documents.
- Submit payment requests if acceptance forms are available.
- Follow up with requestors if acceptance is pending and update the ledger accordingly.
- Ensure payment requests are submitted within 24 hours of invoice filing.
- For unapproved documents, send reminders at 2, 5, and 7-day intervals.
- Support resolution of system-related issues, including fixed asset entries, and ensure payment documents are properly closed.
- Perform reconciliation for prepayments at the appropriate stage.
- Provide support for early tax calculations by coordinating with the tax department when required.
- Maintain high accuracy standards, validated through quality inspections.
Qualifications & Requirements
- Bachelor's Degree or higher.
- Proficiency in Portuguese (reading, writing, and speaking)
- English proficiency at CEFR B1B2 level or above (strong reading and writing skills with effective basic verbal communication).
- Minimum 2 years of experience in procurement payments, procurement operations, or financial payment processing.
- Strong sense of responsibility, self-motivated, and able to work under pressure.
- Excellent communication skills with a commitment to professional growth and organizational stability.
- Experience with OA systems and SAP is preferred.
