Project coordinator

Hiring: Project Coordinator – Mandarin Speaker

We are looking for an experienced Project Coordinator with strong stakeholder management, project coordination, and customer-facing skills to join a global technology environment.

Location: Penang, Malaysia

Experience: 3+ Years

Contract: 2 Years – Extendable

Shift: Permanent US Hours / Night Shift

Shift Allowance: Applicable

Public Holidays: Paid as applicable

Language: Fluent English + Mandarin – Mandatory

Role Overview

The Project Coordinator will support the execution of configuration services and complex customer projects. The role involves coordinating activities across project management, engineering, sales, and operations teams to ensure projects are delivered on time, within scope, and according to quality standards.

Key Responsibilities

• Coordinate and support custom/complex customer projects

• Review customer documentation and create project profiles

• Submit and track projects through the engineering lifecycle

• Coordinate project-specific part numbers and system configurations

• Organize activities across Sales, Engineering and Operations

• Monitor project progress, timelines, risks and deliverables

• Prepare regular project status updates and reports

• Act as a key liaison between Project Managers, Engineering, Sales, Customers and Operations

• Participate in customer meetings and planning discussions

• Manage day-to-day project communication and coordination

• Support project planning, scheduling, governance and delivery

• Assist with quality assurance and validation of deliverables

• Identify risks, manage escalations and support issue resolution

• Contribute to process improvements and operational efficiency

Technical / Operational Exposure

• Experience working with project coordination or configuration services

• Familiarity with enterprise project management tools and systems

• Understanding of PC operating systems and deployment environments is advantageous

• Strong proficiency in Microsoft Excel, Word and PowerPoint

• Ability to analyze project performance and recommend improvements

Requirements

• 3+ years of experience in Project Coordination / Project Management / Program Management / Sales Operations
• Fluent Mandarin and English – written and verbal
• Strong customer-facing and stakeholder management skills
• Excellent communication and organizational skills
• Strong multitasking and time-management abilities
• Ability to manage escalations and resolve conflicts
• Proactive, solution-oriented approach
• Comfortable working under pressure and managing multiple priorities
• Bachelor's degree in IT, Project Management or related field preferred; Diploma/equivalent experience also considered
• Willingness to work permanent US/night shift

Interested candidates can DM me or share their updated CV.