Job Summary:
We are seeking a meticulous and detail-oriented Finance Executive to join our team, specializing in Accounts Payable functions. This role will be responsible for daily accounts payable data entry, ensuring payment request accuracy and documentation compliance, and acting as the liaison for resolving discrepancies. The ideal candidate will also manage vendor records, review staff claims, and support the verification of contracts, particularly KOL (Key Opinion Leader) agreements and related documentation.
Key Responsibilities:
- Perform daily accounts payable (AP) entries in the accounting system accurately and timely.
- Review and validate payment requests to ensure compliance with company policies, procedures, and relevant documentation.
- Ensure proper supporting documentation is attached for all payments and claims.
- Communicate with payable applicants to clarify or resolve any discrepancies or incomplete submissions.
- Review and maintain accurate and up-to-date vendor master data, including onboarding new vendors and updating changes.
- Strict daily clearance of new payable information review and approval in the system, as well as timely daily clearance of payment requests
- Review KOL agreements content and other relevant documents align with the submitted payment requests.
- Review and verify staff claims for accuracy, completeness, and adherence to company expense policies.
- Collaborate with internal stakeholders (e.g., Finance, Marketing, Business Development, HR, Procurement) to ensure proper documentation flow and approvals.
- Assist in month-end closing activities related to accounts payable and prepare required reports.
- Support external and internal audit requirements related to accounts payable.
Requirements:
- Diploma or Bachelor's degree in Accounting, Finance, or a related field.
- Minimum 2 years of relevant experience in an Accounts Payable or Finance Executive role.
- High attention to detail and strong organizational skills.
- Strong communication skills with the ability to interact with internal and external stakeholders professionally.
- Ability to work under pressure and manage multiple tasks with tight deadlines.
- Beauty Industry or FMCG Industry experience is a plus.
