Special Officer, Deputy Managing Director (Regulatory)

Job Summary

The Special Officer serves as a strategic advisor and executive support to the Top Management. This role is responsible for providing high-level administrative, analytical, and operational support to ensure the effective execution of the Top Management's duties. The incumbent will manage

communications, coordinate projects, and facilitate decision-making processes, enabling the Top Management to focus on strategic priorities.

Job Responsibilities

1. Executive Support & Strategic Advisory

• Act as the primary liaison between the Top Management and internal/external stakeholders, ensuring smooth communication and follow-up

on key matters.

• Conduct research and provide analytical insights to support strategic decision-making.

• Draft reports, presentations, briefing documents, and correspondence for the Top Management.

• Monitor industry trends, regulatory updates, and organizational performance metrics to provide timely recommendations.

2. Project & Operations Management

• Oversee and coordinate strategic projects initiated by the Top Management, ensuring alignment with business objectives.

• Track progress and key milestones, highlighting any risks or deviations from project plans.

• Collaborate with various departments to drive implementation and resolve bottlenecks.

3. Governance & Compliance

• Ensure adherence to corporate policies, governance frameworks, and regulatory requirements in all initiatives involving the Top

Management's office.

• Prepare reports and documentation for management meetings, board meetings, and regulatory submissions.

4. Administrative & Logistical Support

• Manage the Top Management's schedule, appointments, and travel arrangements efficiently.

• Organize and coordinate high-level meetings, ensuring timely distribution of agendas and meeting minutes.

• Handle confidential and sensitive information with the utmost discretion.

5. Stakeholder & Relationship Management

• Build and maintain strong relationships with internal and external stakeholders, including government bodies, industry partners, and senior

executives.

• Represent the Top Management's office in meetings and engagements when required.

• Address stakeholder inquiries and concerns on behalf of the Top Management.

Qualifications & Work Experience

• Minimum Bachelor's Degree in Business Administration, Management, Finance, Economics, Electrical/Electronic/Telecommunication/

Computer Engineering or any equivalent degree from a recognized university.

• Master's Degree and/or Doctorate is an added advantage.

• Minimum of 12 - 16 years of relevant working experience in executive support, strategic planning, corporate affairs, or project management.

• Experience in managing engagements with government agencies, regulators, industry players, or strategic partners, with significant experience

in leadership roles.

• Experience in a corporate or government environment is highly preferred.

• Proactive, resourceful, and able to work independently with minimal supervision.

• Demonstrated ability to work with cross-functional teams and manage multiple stakeholders effectively.

• Problem-solving skills and out-of-the-box thinking.

• Multi-task, work independently, and work under pressure with minimum supervision.

• Good understanding of the regulatory framework under the CMA 1998 and its subsidiary legislation.

Technical Competencies/Skills

• Executive Support & Strategic Planning

• Project Management

• Data Analysis & Reporting

• Financial & Budget Management

• Stakeholder Management

• Policy & Governance Knowledge

• Crisis Management & Problem-Solving

• Presentation & Communication Skills

• Confidentiality & Risk Management

• Digital & IT Proficiency

Behavioural Competencies/Skills

• Strategic Thinking

• Proactive & Initiative-Driven

• Strong Organizational Skills

• Discretion & Integrity

• Adaptability & Resilience

• Excellent Communication & Interpersonal Skills

• Problem-Solving & Decision-Making

• Attention to Detail

• Collaboration & Teamwork

• Leadership & Influence

1. Candidate must be willing to relocate/ on-site at Cyberjaya.

2. Malaysian citizen.