As the Senior Executive/Assistant Manager for Talent Acquisition team (Human Resources Department) at Bank of China (M) Berhad, you will be responsible for providing support in the human resources functions, covering talent acquisition, interview processes, new hire onboarding program, internal staff transfers, contract renewals, attending to general HR inquiries and other related administrative duties. This a 6-month contract position based in our Kuala Lumpur head office.
Responsibilities
- Coordinate and manage the end-to-end staff recruitment process for assigned positions, ensuring to operate within the approved headcount and that recruitment initiatives and employee selections are accomplished within acceptable timeframe upon the required employee screening in accordance with established guidelines and procedures.
- Utilize appropriate recruitment channels (job advertisement platforms, online portals, search agencies etc.) to source and shortlist applications that meet both the job & person specifications of the hiring managers for further interview and evaluation.
- Participate in career fairs and campus recruitment (if necessary) to strengthen BOCM's brand positioning as one of the preferred employers.
- Schedule appointments for interview, and conduct joint-interviews with hiring managers. Compile assessment and feedback from interviewers to shortlist the best fit candidates, as well as prepare suitable employment offer packages for shortlisted candidates.
- Ensure the submission of statutory declaration forms as well as relevant supporting documents from candidates. Ensure completion of mandatory employment screenings and document stampings as per regulatory requirements.
- Prepare for new staff on-boarding and conduct briefing sessions in familiarizing the employees with the organization, HR policies and procedures, working conditions, Code of Conduct and etc. on employees first day of employment.
- Maintain accurate and up-to-date recruitment and selection documentation, keep track on recruitment expenses, as well as to manage and update job applicants database for easy retrieval in the future.
- Maintain accurate and up-to-date Organizational Chart of the Bank, Departments and Branches to reflect the actual headcount and staff movement.
- Ensure completion of payments to relevant parties including salary-in-lieu of short notice, headhunter placement fees, third-party vendors and service providers etc.
- Prepare relevant reports as well as perform analysis of data and studies as and when required to support business decision-making.
- Keep abreast of the provision and changes in the Statutory requirements, Head Office Policies and Bank Negara Malaysia's Guidelines to ensure due compliance in all aspects of human resources.
- Adhere to the policies, procedures and guidelines listed in the Anti-Money Laundering and Counter Financing of Terrorism Operations Manual, as well as other operating policies/procedures and regulatory rules at all times.
- Perform any ad hoc tasks assigned by superior and Management from time to time.
Requirements
- Degree holder or above with major in Human Resources, Business Administration or related disciplines.
- Minimum 2-5 years of working experience (preferably in banking industry). Fresh graduates are welcome to apply as well.
- Detail-oriented, a team player and have good time management skill.
- Good interpersonal and communication skill.
- Familiar with general computer applications such as Microsoft Word, Excel and PowerPoint.
- Good command of both spoken and written English and Chinese will be preferred
We offer competitive remuneration package and comprehensive fringe benefits including medical and life insurance, and different types of allowances to the right candidates. Let's connect if you are interested to find out more!
