Admin Executive

Company Description

PTT Synergy Group Berhad is a leader in innovative industrial solutions, specialising in IoT and AI-driven automated warehousing. PTT offers end-to-end intralogistics solutions designed to enhance efficiency and productivity across various industries, including semiconductor, FMCG, automobiles, pharmaceuticals, retail chains, commodities, and home appliances. PTT also excels in construction, owning the largest heavy machinery and equipment fleet in Malaysia, which synergises with its automated warehouse development business. With a strong focus on sustainability, PTT integrates energy-efficient technologies and environmentally friendly practices into its operations, reinforcing its commitment to reducing environmental impact while delivering cutting-edge solution.

Key Responsibilities

• Provide day-to-day administrative support to the Head of Department.
• Manage correspondence, emails, phone calls, and incoming inquiries.
• Coordinate travel arrangements, accommodation bookings, and transportation when required.
• Coordinate internal and external meetings, including meeting room arrangements and logistics.
• Prepare and process Purchase Requisitions (PRs), Purchase Orders (POs), and maintain inventory records.
• Prepare meeting agendas, presentation materials, and supporting documents.
• Record meeting minutes and monitor follow-up action items.
• Coordinate visits by customers, vendors, and business partners.
• Maintain and support documentation control for operational, procurement, and administrative records.
• Coordinate with internal departments to ensure the timely completion of assigned tasks.

Qualifications & Experience

• Diploma or Bachelor's Degree in Business Administration, Management, Supply Chain, Logistics, or a related field.
• Minimum 2 to 5 years of experience in administration, executive support, or a related role.
• Experience in industrial automation, engineering, logistics, warehouse solutions, or manufacturing environments is an advantage.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Proactive, resourceful, and able to work independently with minimal supervision.