Assistant Manager, Regulatory Affairs

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 120 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world's finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermès, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents which shapes the face of luxury beauty, and delight consumers daily across our growing footprint of 15 markets. Come join us now.

Purpose: To support regulatory compliance coordination across regions through harmonization activities in review, filing and SAP controls. This is needed due to the below reasons;

1. Enable regulatory changes to be implemented efficiently
2. Reducing regulatory risks due to dependency on country based marketing leads to notify changes.
3. Offer principal parties one PIC to drive regulatory projects requiring implementation across region. Manage updates moving at different speed across regions.
4. Audit and ensure all SAP NOT data is correctly aligned to registration certificates
5. Manage migration of registration documents into SharePoint centralized filing for one stop review of compliance across markets and faster regulatory submission works in mature and also emerging markets.

Job Responsibilities

(Immediate)

• Assist in auditing all existing Registration Master Trackers to realize regulatory driven regional harmonization efforts are met (in formula code, current supply code and traceability to current BP PIF & SAP codes)
• Project management responsibilities in implementation of standardized regulatory trackers.
• Management of structured & centralized e-filing in SharePoint with provided archiving system. Drive data migration by target time.
• Manage SOP for accurate upload and maintenance of regulatory Notification/Registration Numbers (NOT) into SAP to ensure compliance prior to product commercialization. Help in auditing and reconciliation

(Long term)

• Assist in ensuring implementation of EU 2023/1545 (changes relating to additional allergen labeling for all fragrances originating from EU nations) Will act as SPOC for some brands in addition to Regional Regulatory
• Build Packaging Material database for MPR/EPR reporting.
• Help roll out cross-country regulatory coordination for brand partner global regulatory team.

Job Requirements:

• Bachelor's degree in Chemistry, or related discipline.

• 4-6 years of regulatory affairs experience, preferably in cosmetics, personal care, or OTC pharmaceuticals.

• Strong Knowledge of ASEAN Cosmetic Directive and TAIWAN PIF requirements

• Working experience in ASEAN multi-market regulatory frameworks
• Working experience with any cosmetic specific cloud based repository platforms
• Knowledge of working with SAP integrated systems are welcome.
• Moderate to advance Excel user ability is critical. A lot of data cleaning and tracking logics will be required.

• Strong attention to detail, organizational, and communication skills.

• Ability to work independently and in a cross-functional team environment.

We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [https://www.luxasia.com/recruitment-privacy-notice/] and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Note to staffing agencies

Please DO NOT contact LUXASIA's employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA's T&E team before you submit candidates resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.