This role strategically manages the end-to-end sourcing and vendor lifecycle to optimise costs and quality, while simultaneously overseeing essential administrative operations and supply chain logistics to ensure business continuity.
Job Responsibilities
Procurement Responsibilities (Core):
- Assist in developing and implementing procurement strategies to ensure the timely and cost-effective acquisition of goods and services.
- Assist in identifying and evaluating potential suppliers, negotiate contracts, and establish supplier relationships.
- Assist in review purchase requisitions, analyse specifications, and select the most appropriate suppliers based on quality, price, and delivery requirements.
- Prepare and process purchase orders, ensuring accuracy and adherence to budgetary constraints.
- Monitor supplier performance and resolve any issues or disputes that arise during the procurement process.
- Maintain accurate records of purchases, contracts, and inventory levels.
- Conduct regular market research to stay updated on industry trends, pricing, and product availability.
- Collaborate with internal departments to understand their procurement needs and provide guidance on procurement processes and policies.
Vendor Management (Core):
- Managing relationships with vendors, ensuring timely delivery of goods and services.
- Conduct regular vendor evaluations to assess performance, quality, and compliance with contractual agreements.
- Resolve vendor-related issues and negotiate favorable terms and conditions.
- Continuously seek opportunities for cost savings and process improvements through vendor negotiations and alternative sourcing strategies.
- Ensure compliance with company policies, procurement regulations, and relevant legal requirements.
- Maintain accurate records of procurement activities, contracts, and other related documentation.
- Assist in preparing procurement-related reports and presentations for management.
Administrative Duties (Non-Core):
- Manage and coordinate daily administrative tasks, including maintaining office supplies, maintenance of the office, handling internal and external correspondence.
- Assist in the preparation of reports, presentations, and other documentation as required by management.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- In urgent cases or/and in the absence of the company's dispatch, Admin and Procurement Executive will have to assist as per Superior's instruction such but not limited to delivering and collection of document (s).
Job Requirements
- Bachelor's degree in business administration, procurement, supply chain management, or any other related field.
- Minimum 5-6 years experience in procurement roles, preferably with procurement or purchasing experience/responsibilities.
- Strong organisational and time management skills.
- Excellent communication and interpersonal skills.
- Analytical mindset with the ability to make sound decisions based on data
- Demonstrate project management, influencing, negotiation & business partnering skills
