Executive HR Shared Services

The Shared Services HR Senior Executive / HR Executive will provide end-to-end support for the employee's life-cycle administration, staff re-employment, contract management, and work pass renewals. The role ensures compliance with Singapore employment regulations and company policies while focusing on process standardisation, service excellence, compliance and continuous improvements to support organisational objectives.

Key Responsibilities:

• Provide end-to-end shared services support across HR functions.
• Ensure timely and accurate processing of transactions.
• Manage employment contracts for employees, including drafting, issuance, renewal, and amendments, ensuring compliance with company policies and legal requirements.
• Oversee work pass applications and renewals (EP, S Pass, WP, Dependant Pass), liaising with MOM and other authorities as required.
• Maintain accurate employee records related to contracts, re-employment, and work passes in HRIS and other relevant systems.
• Provide guidance to employees and management on contract and work pass matters, including eligibility, timelines, and required documentation.
• Collaborate with HR business partners to ensure smooth processing of contract renewals and work pass matters.
• Monitor compliance with Singapore employment regulations and company policies, escalating issues or risks as necessary.
• Support audits and compliance reviews where required.
• Perform ad hoc HR and administrative duties as required to support the team and business needs

Requirements:

• Degree in Human Resources, Business Administration, or related field.
• Minimum 3 years of HR experience, in shared services or HR operations.
• Strong knowledge of Singapore employment laws and regulations, including MOM work pass rules and re-employment guidelines,
• Experience managing employment contracts and work pass applications/renewals.
• Experience in HRIS systems (SF, Kronos) and SAP will be an advantage.
• Proficiency in Microsoft Office.
• Excellent communication and interpersonal skills.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Hands-on experience with HRIS (SF, Kronos) and SAP will be an advantage.

Please note that only short-listed candidates will be notified.

At SIA Engineering, we are committed to ensuring your personal information is protected and never misused. Personal data collected will be used or disclosed only for the purposes of your job application and potential employment with SIA Engineering, such as for assessing and evaluating your suitability for employment in any current or prospective position within the organization and verifying your identity and accuracy of the personal details and other information provided.

By submitting your application for this position, you consent to:

a) the collection, use and disclosure of your personal data by SIA Engineering for the purposes of your application and potential employment with SIA Engineering, including disclosing such personal data to any of SIA Engineering's subsidiaries, affiliates or related corporations (if necessary for the processing of your job application); and

b) SIA Engineering's retention of your personal data for 1 year for consideration of future job opportunities (where applicable)

Candidates are not required to pay SIA Engineering Company, any Agents, or Sub-Agents representing the organisation a recruitment fee or other fees relating to their application / employment.