Work location: Jalan Raja Chulan, KL
Nearest MRT: Raja Chulan (MR7), 2 minute walk
Working hours: Mon-Fri, 9am-6pm
Role Overview
We're looking for a hands-on HR Executive to manage end-to-end People Operations for 2 of our Malaysia entities. This role is critical in ensuring smooth HR operations, strong compliance, and consistent employee experience. You will also act as a key knowledge holder for local processes, policies, and practices.
Key Responsibilities
1. HR Operations & Administration
- Manage full employee lifecycle: onboarding, confirmation, transfers, and offboarding
- Maintain accurate employee records, contracts, and documentation
- Administer HR systems and ensure data integrity
- Handle day-to-day HR queries from employees
2. Recruitment & Talent Support
- Support hiring for Malaysia roles (sourcing, coordination, interviews)
- Work closely with hiring managers to ensure timely hiring
- Manage offer preparation and onboarding experience
3. Employee Engagement & Office Management
- Plan and execute employee engagement activities (quarterly or ad-hoc)
- Support employee communications and internal initiatives
- Oversee basic office administration and vendor coordination
4. HR Processes & Continuous Improvement
- Support implementation of HR policies, SOPs, and frameworks
- Ensure adherence to internal processes (e.g. approvals, documentation standards)
- Identify gaps and propose improvements to HR operations
5. Regional HR Support
- Collaborate with Singapore HR on regional initiatives and projects
- Support cross-border HR coordination when needed
- Act as local point of contact for Malaysia HR matters
6.Payroll & Compliance (Malaysia)
- Support and coordinate monthly payroll processing
- Ensure compliance with local labour laws and statutory requirements (EPF, SOCSO, EIS, PCB)
- Liaise with external vendors, accountants, and authorities where required
- Keep HR policies aligned with local regulations and company standards
Requirements
- 3+ years of HR generalist or HR operations experience
- Strong knowledge of Malaysia labour law and HR practices
- Experienced in running monthly payroll (40-50 pax)
- Detail-oriented, organized, and reliable
- Able to handle confidential information with discretion
What We're Looking For
- High ownership and accountability
- Practical problem-solver (not just process-driven)
- Able to balance structure with flexibility
- Willing to step up beyond defined scope when needed
