Secretary

Key Responsibilities

• Provide high-level administrative and secretarial support to the C-Suite.
• Manage calendars, appointments, meetings, and overall scheduling of the C-Suite.
• Prepare and coordinate correspondence, including emails, letters, memoranda, reports, and presentations.
• Assist in the preparation of meeting materials, including board papers, agendas, and reports.
• Organise and coordinate meetings, including scheduling, venue arrangements, circulation of materials, and taking minutes where required.
• Maintain proper filing systems (physical and electronic), ensuring all records and documents are accurate, up-to-date, and easily accessible.
• Handle incoming and outgoing communications on behalf of the C-Suite, including screening, prioritising, and summarising key matters.
• Track and follow up on action items, deadlines, and instructions from the C-Suite to relevant stakeholders.
• Manage confidential information and sensitive documents with a high level of discretion and professionalism.
• Support administrative functions including document tracking, approvals, and record management.

Key Requirements

• Diploma or Bachelor's Degree in Business Administration, Secretarial Studies, or a related field.
• Minimum 3–5 years of relevant experience in a similar role, preferably supporting senior management or C-Suite.
• Strong administrative, coordination, and documentation skills.
• Good communication skills, both written and verbal, with the ability to engage stakeholders at all levels.