Admin Executive

Join Doo Group – Explore α Better Future

Doo Group is a global financial services group with FinTech as its core. With our 10 major business lines, spanning Brokerage, Wealth Management, Property, Payment & Exchange, FinTech, Financial Education, Health Care, Consulting, Cloud, and Digital Marketing, Doo Group has seamlessly provided clients with comprehensive products and services across the world. Through a one-stop approach, Doo Group remains committed to helping our clients achieve an ideal financial life while moving towards a better future together!

Looking for a New Challenge Join Us as We Expand Globally!

As we continue our global business expansion, we're on the lookout for talented individuals who are motivated to support our strategic goals and initiatives. Join a team that values innovation and growth.

DOO you have what it takes

We are looking for a detail-oriented and proactive Admin Executive to support our daily administrative and office operations. The ideal candidate should have at least 1–2 years of relevant working experience, with good organisational and coordination skills, particularly in asset management, logistics coordination and office administration.

What you'll be working on:

1. Asset Management & Coordination

• Manage and maintain the company's assets, including laptops, desktops, monitors, mobile devices and other office equipment.
• Coordinate asset allocation, distribution, collection and reassignment for new joiners, existing employees and leavers.
• Arrange asset dispatch and delivery between offices, departments and employees when required.
• Maintain accurate asset records, inventory lists and tracking logs to ensure proper documentation and accountability.
• Conduct regular asset checks and follow up on missing, damaged or unreturned company assets.
• Coordinate with IT and relevant departments on asset setup, handover, maintenance and replacement.

2. Office Management

• Oversee daily office operations and ensure the workplace is properly maintained and organised.
• Coordinate office supplies, stationery and pantry inventory, including purchasing and replenishment.
• Liaise with building management, vendors and service providers on office maintenance, repairs and other administrative matters.
• Assist in managing office facilities, equipment and general housekeeping arrangements.
• Support office arrangements, including seating allocation, workspace setup and relocation when necessary.

3. Administrative & Logistics Support

• Handle daily administrative tasks, documentation, filing and record management.
• Coordinate courier services, parcel collection, dispatch and delivery arrangements.
• Assist with purchasing requests, quotation collection, payment documentation and invoice tracking.
• Provide administrative support for company events, meetings and internal activities when required.
• Assist with other ad-hoc administrative duties and projects assigned by the supervisor.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management or a related discipline is preferred.
• At least 1–2 years of relevant working experience in administration, office management or asset coordination.
• Experience in asset inventory management, equipment allocation and logistics coordination will be an advantage.
• Good organisational, coordination and time-management skills.
• Detail-oriented with strong documentation and record-keeping abilities.
• Proficient in Microsoft Office (Excel, Word and Outlook).
• Good communication and interpersonal skills, with the ability to coordinate effectively across different departments.
• Proactive, responsible and able to work independently with minimal supervision.
• Able to handle multiple tasks and work in a fast-paced environment.